Mail List Requirements

The following file formats are accepted for mailing lists. (You must include record column (header) titles):

  • Microsoft Excel
  • Microsoft Access - Your queries must be correct and include only the names you want in the mail list.
  • Comma Delimited

Separate Columns
Many mail lists are submitted incorrectly without separate columns for each field (Business, Name, Address, City, State, Zip, etc.) It is necessary for each category to be separated into its own column. If your mailing list is not submitted correctly, it could delay your job and possibly incur additional costs if we fix it.

Column Names
To save time and help get your mailing out the door faster, listed below are the suggested column titles:

  • Company
  • First Name *
  • Last Name *
  • Address 1 (Street Address)
  • Address 2 (Apt./Suite/Floor)
  • City
  • State
  • Zip Code

* The First Name and Last Name fields can be combined into one single field (Full Name).

Separate Worksheets or Files
If you need to submit more than one mailing list for your job, you will be charged for the additional lists. Either submit the mail lists in different files or, if you choose to have them on separate worksheets, please inform us so we know to include them.

Foreign Records
If a mailing list has foreign addresses included, you will be contacted. We can either disregard the foreign addresses or mail them separately through the USPS.